CEREMONY PICNIC CHECK LIST

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To be completed and submitted no later than 2 weeks prior to your event check in

Please make sure to fill in ALL of sections applicable, some mandatory ... and any other comments necessary to help us keep the weekend running smoothly for you.

IDEALLY this form is best completed 6 weeks before the wedding. If you need to send more than once, that is OK.

Once all fields have been filled out please click the SUBMIT BUTTON, and your form will be sent to Maleny Retreat venue manager.

THE WEDDING PARTY ...

* Indicates required field

BRIDES NAME *

First

Last

GROOMS NAME *

First

Last

BEST EMAIL CONTACT *

BEST PHONE CONTACT *

SECONDARY PHONE *

EVENT DATE *

NUMBER OF GUESTS - TOTAL *

CEREMONY START TIME *

CEREMONY FINISH TIME *

RECEPTION START TIME *

RECEPTION FINISH TIME *

MOTHER OF THE BRIDE *

FATHER OF THE BRIDE *

MOTHER OF THE GROOM *

FATHER OF THE GROOM *

BRIDAL PARTY - Names *

RING BEARER *

OTHERS ... Please Specify *

INSURANCE . . .

MANDATORY*

PUBLIC LIABILITY INSURANCE:
Must be presented NO later than 6 weeks prior to check-in date to avoid delays or possible cancellation of event

I have purchased AND emailed the Certificate of Currency for the Public Liability Wedding Insurance Policy *

YES

IMPORTANT ATTENDANTS . . .

Wedding Planner / Point of Contact

mandatory ...

Wedding Planner / Point of Contact Name *

First

Last

Planner/Contact Phone *

Wedding Planner / Contact - Email *

W Planner / Contact - Est. Time - Arrival *

W Planner / Contact - Est. Date Arrival *

W Planner / Contact - Est. Time Departure *

W Planner / Contact - Est. Date - Departure *

Master of Ceremonies

highly recommended ...

M C - Name *

M C Phone *

M C - Est. Time - Arrival *

M C - Est. Time Departure *

M C - Est. Date Arrival *

M C - Est. Date - Departure *

Usher

recommended ...

Usher - Name *

Usher Phone *

Usher - Est. Time - Arrival *

Usher - Est. Date Arrival *

Usher - Est. Time Departure *

Usher - Est. Date - Departure *

Parking Attendants

recommended ...

Parking Attendants - Names *

BEAUTY . . .

recommended ...

Hair Stylist

Hair Stylist *

Hair Stylist Phone *

Hair Stylist Email *

Hair Stylist - Est. Time of Arrival *

Hair Stylist - Est. Date of Arrival *

Hair Stylist - Est. Time of Departure *

Makeup Artist

Makeup Artist *

Makeup Artist Phone *

Makeup Artist Email *

Makeup Artist - Est. Time of Arrival *

Makeup Artist - Est. Date of Arrival *

Makeup Artist - Est. Time of Departure *

PHOTOGRAPHY . . .

Photographer

highly recommended ...

Photographer *

Photographer Phone *

Photographer Email *

Photographer - Est. Time of Arrival *

Photographer - Est. Date of Arrival *

Photographer - Est. Time of Departure *

Videographer

optional ...

Videographer *

Videographer Phone *

Videographer Email *

Videographer - Est. Time of Arrival *

Videographer - Est. Date of Arrival *

Videographer - Est. Time of Departure *

CEREMONY REQUIREMENTS . . .

Celebrant

mandatory ...

Celebrant *

Celebrant Phone *

Celebrant Email *

Celebrant - Est. Time of Arrival *

Celebrant - Est. Date of Arrival *

Celebrant - Est. Time of Departure *

Ceremony Music

optional ...

Ceremony Music Person *

Music Person Phone *

Music Person Email *

Ceremony Music Person - Est. Time of Arrival *

Ceremony Music Person - Est. Date of Arrival *

Ceremony Music Person - Est. Time of Departure *

Complimentary Ceremony Setup ... included in your package

optional ...

Complementary ceremony set up includes:

40 x White Folding Americana Chairs
1 x Registry Table
2 x Registry chairs

If you would like the complementary ceremony set up. What time do you need it set up by?

Ceremony Setup - Day / Date to Setup *

Ceremony Setup - Time to Setup *

optional ...

Ceremony Furniture if not supplied by Maleny Retreat *

YES

recommended ...

Florist

Florist *

Florist Name *

Florist Email *

TRANSPORT . . .

optional ...

Bridal Transport

Transport Firm Name *

Transport Firm Phone *

Transport Firm Email *

Guest Transport

HOW MANY CARS WILL NEED PARKING?
Please note: that the car park has a 75 car capacity.
If you think you will be expecting more than this you will need to organise a bus or alternative transport for the over flow of guests.

Guest Transport - No of Cars (approx) *

Bus Company Name *

Bus Company Phone *

Bus Company Email *

Bus Company - Est. Time of Arrival *

Bus Company - Est. Date of Arrival *

Bus Company - Est. Time of Departure *

MALENY RETREAT HIRE ITEMS . . .

optional ...

MALENY RETREAT HIRE ITEMS need to be booked and confirmed no later than 6 weeks prior to event date.

HIRE ITEMS CHECK LIST *

YES - I have booked Hire Items w/ Maleny Retreat NO - I don't need Hire Items from Maleny Retreat

optional ...

TENT VILLAGE LINEN KITS ...

Have you booked Linen Kits w/ Maleny Retreat *

YES NO / No Need

If Yes - How Many Linen Kits Required *

RECEPTION SUPPLIERS . . .

highly recommended ...

Marquees

MARQUEE(S) Please describe the style and size of marquee/s booked and the hire company name and contact number

MARQUEE STYLE *

eg. Tipi, Traditional, Stretch

MARQUEE HIRE COMPANY *

MALENY RETREAT OTHER

If Other, Please Name *

Hire Company Contact No. *

Hire Company Contact Email *

Marquee Delivery/Setup - Est. Time of Arrival *

Marquee Delivery/Setup - Est. Date of Arrival *

Marquee Removal - Est. Time of Departure *

Marquee Removal - Est. Date of Departure *

highly recommended ...

Patio Heaters

Patio Heaters Highly Recommended for March to November Weddings as it can get cold here in the evenings

PATIO HEATERS - HIRE COMPANY *

MALENY RETREAT OTHER AS ABOVE

If Other, Please Name *

PATIO HEATERS - Contact No. *

PATIO HEATERS - Contact Email *

mandatory ...

Lighting

LIGHTING - HIRE COMPANY *

MALENY RETREAT OTHER AS ABOVE

If Other, Please Name *

LIGHTING HIRE CO - Contact No. *

LIGHTING HIRE CO - Contact Email *

Lighting Delivery/Setup - Est. Time of Arrival *

Lighting Delivery/Setup - Est. Date of Arrival *

Lighting Removal - Est. Time of Departure *

Lighting Removal - Est. Date of Departure *

highly recommended ...

Cold Room Hire

COLD ROOM - HIRE COMPANY *

OTHER AS ABOVE

If Other, Please Name *

COLD ROOM - Contact No. *

COLD ROOM - Contact Email *

COLD ROOM Delivery/Setup - Est. Time of Arrival *

COLD ROOM Delivery/Setup - Est. Date of Arrival *

COLD ROOM Removal - Est. Time of Departure *

COLD ROOM Removal - Est. Date of Departure *

mandatory ...

Mobile Catering

Mobile Catering - All Gas Appliances are highly recommended. Caterers must also bring all potable drinking water required.

CATERING COMPANY - NAME *

CATERING CO - Contact No. *

CATERING COMPANY - Contact Email *

CATERING - Delivery/Setup - Est. Time of Arrival *

CATERING - Delivery/Setup - Est. Date of Arrival *

CATERING - Removal - Est. Time of Departure *

CATERING - Removal - Est. Date of Departure *

mandatory ...

RSA Qualified Bar Staff

RSA Qualified Bar Staff - Required for FULL DURATION OF RECEPTION
Minimum of Two Staff at all times ... [Guest with RSA do not count]

YES I have organised RSA Qualified Bar Staff *

YES

BAR STAFF - COMPANY NAME *

BAR STAFF COMPANY/PERSON - Contact No. *

BAR STAFF PERSON #1 - NAME *

BAR STAFF PERSON #2 - NAME *

BAR STAFF - Est. Time of Arrival *

BAR STAFF - Est. Date of Arrival *

BAR STAFF - Est. Time of Departure *

BAR STAFF - Est. Date of Departure *

recommended ...

Miscellaneous Items / Requirements

Tick Items Booked / Checked *

CHAIRS MUSIC DECOR CAKE RECEPTION ENTERTAINMENT CAKE

SUPPLIED BY MALENY RETREAT . . .

Portaloo

Port-a-loo for up to 100 guests - included in package with Maleny Retreat

I have confirmed Portaloos w/ Maleny Retreat *

YES

Party Bins Hire

Party Bins for Rubbish Removal for up to 100 guests - included in package with Maleny Retreat

I have confirmed Party Bins w/ Maleny Retreat *

YES

ACCOMMODATION AT MALENY RETREAT . . .

Friday Night Guest Numbers

FRIDAY Night - Approx Number in Guest House *

FRIDAY Night - Approx Number CAMPING [Max 10] *

Saturday Night Guest Numbers

SATURDAY Night - Approx Number in Guest House *

SATURDAY Night - Approx Number CAMPING Tent Village *

SAT Night - Additional BYO CAMPING [Max of 6] *

optional ...

MALENY RETREAT LINEN PACKAGES need to be booked and confirmed no later than 6 weeks prior to event date.

I have confirmed Linen Kit Requirements w/ Maleny Retreat *

YES

SECURITY BOND & REFUND . . .

To ensure your Security Bond is refunded to you smoothly and asap after your event is completed - Please provide the best bank account for deposit...

Please note that if deductions of your bond are to be made, you may experience a delay in your refund until you have been notified, and all matters/items have been fixed or replaced.

ACCOUNT NAME *

ACCOUNT NUMBER: *

BSB: *

ANY OTHER COMMENTS OR REQUIREMENTS *

Submit Checklist

Maleny, Sunshine Coast Hinterland, Queensland 4552, Australia
po box 1097, maleny, qld australia
tel +61 0 490 843 648
info@malenyretreat.com

about
PACKAGES
stay
- guesthouse
- tent village
galleries
find us
directory
retreats
CONTACT US

✕