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For logistical purposes, it is CRITICAL that  you complete this form in good time.
​
To be completed and submitted no later than 2 weeks prior to your event check in.

Please make sure to fill in ALL of sections applicable, some mandatory ... and any other comments necessary to help us all keep the weekend running smoothly for you.
Filling out this form, aids you in ensuring that your suppliers arrive at the appropriate times so that your event runs smoothly. ​
eg.  you will need to have your Marquee arrive and erected prior to any and all hire items being delivered, and subsequently, all hire items should be removed prior to the Marquee being dismantled. If this doesn't happen in the right order, your hire items may be damaged.

​It is Mandatory, that your marquee ARRIVES "PRIOR TO" all other deliveries, and is DISMANTLED "AFTER" all other items have been removed, including furniture etc.
Failing to submit this form on time may result in logistical problems on the weekend

It is also imperative that you submit this form on time with your Bank Details in order to receive your Bond Refund, failure to do so will result in unnecessary delays.


​Once all fields have been filled out please click the SUBMIT BUTTON, and your form will be sent to Maleny Retreat venue manager.
deluxe_big_weekend_check_list_-_maleny_retreat_weddings.pdf
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    THE WEDDING PARTY ...




    INSURANCE . . . 

    MANDATORY*

    PUBLIC LIABILITY INSURANCE:
    ​Must be presented NO later than 6 weeks prior to check-in date to avoid delays or possible cancellation of event

    IMPORTANT ATTENDANTS . . . 

    Wedding Planner / Point of Contact

    mandatory ...

    Master of Ceremonies

    highly recommended ...

    Usher

    recommended ...

    Parking Attendants

    recommended ...

    BEAUTY . . .

    recommended ...

    Hair Stylist

    Makeup Artist


    PHOTOGRAPHY . . .

    Photographer

    highly recommended ...

    Videographer

    optional ...

    CEREMONY REQUIREMENTS . . .

    Celebrant

    mandatory ...

    Ceremony Music

    optional ...

    Complimentary Ceremony Setup ... included in your package

    optional ...
    Complementary ceremony set up includes:
    • 40 x White Folding Americana Chairs​
    • 1 x Registry Table
    • 2 x Registry chairs
    If you would like the complementary ceremony set up. What time do you need it set up by?
    optional ...
    recommended ...

    Florist


    TRANSPORT . . .

    optional ...

    Bridal Transport 

    Guest Transport 

    HOW MANY CARS WILL NEED PARKING?
    Please note: that the car park has a 75 car capacity.
    ​ If you think you will be expecting more than this you will need to organise a bus or alternative transport for the over flow of guests.

    MALENY RETREAT HIRE ITEMS . . .

    optional ...
    MALENY RETREAT HIRE ITEMS need to be booked and confirmed no later than 6 weeks prior to event date.
    optional ...
    TENT VILLAGE LINEN KITS ...

    RECEPTION SUPPLIERS . . .

    highly recommended ...

    Marquees

    MARQUEE(S) Please describe the style and size of marquee/s booked and the hire company name and contact number
    eg. Tipi, Traditional, Stretch

    highly recommended ...

    Patio Heaters

    Patio Heaters Highly Recommended for March to November Weddings as it can get cold here in the evenings
    mandatory ...

    Lighting


    highly recommended ...

    Cold Room Hire


    mandatory ...

    Mobile Catering

    Mobile Catering - All Gas Appliances are highly recommended.  Caterers must also bring all potable drinking water required.
    mandatory ...

    RSA Qualified Bar Staff

    RSA Qualified Bar Staff - Required for FULL DURATION OF RECEPTION
    ​Minimum of Two Staff at all times ... [Guest with RSA do not count]

    Please note that once bar staff have finished, the bar must close and no more drinks are to be served and the reception must finish within 30min.
    recommended ...

    Miscellaneous Items / Requirements


    SUPPLIED BY MALENY RETREAT . . .

    Portaloo

    Port-a-loo for up to 100 guests - included in package with Maleny Retreat

    Party Bins Hire

    Party Bins for Rubbish Removal for up to 100 guests - included in package with Maleny Retreat 

    Please Note:  All Rubbish Removal from Maleny Retreat Marquee Site, Guesthouse, and all other used areas is Mandatory


    ACCOMMODATION AT MALENY RETREAT . . .

    Friday Night Guest Numbers

    Saturday Night Guest Numbers

    optional ...
    MALENY RETREAT LINEN PACKAGES need to be booked and confirmed no later than 6 weeks prior to event date.

    SECURITY BOND & REFUND . . .

    To ensure your Security Bond is refunded to you smoothly and asap after your event is completed - Please provide the best bank account for deposit...
    Please note that if deductions of your bond are to be made, you may experience a delay in your refund until you have been notified, and all matters/items have been fixed or replaced.
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Submit Checklist
Maleny Retreat Sunshine Coast Queensland Australia
Australia's favourite Marquee and Tipi TeePee venue Maleny Sunshine Coast Queensland Australia Glasshouse Mountains
Maleny, Sunshine Coast Hinterland, Queensland 4552, Australia
po box 1097, maleny, qld australia
tel +61  
0 490 843 648
[email protected]
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COPYRIGHT
© Maleny Retreat Weddings and Mears Lane Pty Ltd — All rights reserved 2019
© willowArts all rights reserved 2018 — Website Build and Design
  • about
    • weddings @ maleny retreat
    • retreats @ maleny retreat
    • testimonials
    • maleny region
  • PACKAGES
  • stay
    • guesthouse
    • tent village
  • galleries
    • videos
    • gallery of photos
    • real weddings
    • glasshouse mountains
    • marquee weddings receptions
    • receptions
    • ceremonies
    • festival weddings
    • picnics elopements
    • retreats gatherings events
    • guesthouse
    • tent village
    • media
  • find us
  • FRIENDS
    • wedding planners stylists
    • photography video
    • caterers
    • floral design
    • celebrants
    • furniture & prop hire
    • dress design
    • vehicle & helicopter hire
    • everything else ....
  • retreats
  • CONTACT US
    • REQUEST INFO PACK WEDDINGS
    • BOOK A VIEWING
    • ALL OTHER ENQUIRIES
  • about